OPEN POSITIONS:

Work with and support the Legal Manager in legal & compliance matters related to the company’s operations. Work scope can include but not limited to research, drafting and reviewing contracts, preparing documentation, reporting etc.

Legal
● Conducting legal research based on the company’s specific issues to provide accurate and timely advice as well as determining applications of relevant/specific laws and legislations.
● Preparing, drafting and/or vetting documents related to the company’s business activities, e.g. contracts or agreements and legal documentation and statements as well as ensuring that the agreements are enforceable and in line with the company’s best interest.
● Providing legal support, advice and guidance on matters pertaining to compliance, contract negotiations, litigation matters, as well as liaising/ coordination with external parties, including lawyers.
● Providing support and management on matters pertaining to trademark registration and conveyancing matters.

Compliance
● Proactively uphold Refrax’s compliance with applicable rules, laws, and regulatory requirements, code of ethics, business conduct as well as internal policies and procedures.
● Identify and mitigate risks associated with non-compliance, thereby protecting Refrax from potential legal penalties, financial losses, and reputational damage.
● Support the development and implementation of compliance programs, assessment of compliance status, training and education of all stakeholders for awareness and ownership and keeping abreast with the relevant compliance laws and regulations which may affect Refrax’s operations.
● To manage and oversee the implementation, management and improvement of Refrax’s anti-bribery and corruption policies and procedures.
● To manage and coordinate the implementation and continuous improvement of Refrax’s due diligence procedures for procurement.
● To assist in the preparation of compliance reports to the relevant management team.

Qualifications, Experience
● Candidate must possess at least a Bachelor of Law (LL. B).
● At least 5 years of work experience in the legal profession is required for this position.
● Experience in Compliance/ Integrity / Anti-Bribery & Corruption is advantageous.

Technical Experience
● Proficient in conducting comprehensive legal research, analysing statutes, regulations, case laws, and legal precedents to provide accurate and informed legal advice.
● Strong understanding of contract principles, drafting, negotiation, and review of contracts to protect the organisation’s interests and ensure compliance with legal requirements.
● Excellent legal writing skills to draft, review, and edit legal documents, including contracts, agreements, policies, memos, and correspondences.
● Knowledge of civil and commercial litigation processes, including case management, preparation of legal briefs, document management, and coordination with external counsel.
● Experience in employment laws and regulations, including hiring practices, employment contracts, discrimination, harassment, termination, and other employment-related legal issues will be advantageous.
● Knowledge of corporate laws, governance best practices, and compliance requirements to ensure the organisation operates within legal and ethical frameworks.
● Understanding of data protection and privacy laws, and knowledge of best practices for data privacy and security management.
● Skillful in identifying legal risks, assessing their potential impact, and developing risk mitigation strategies and compliance programs.

Competencies
● Able to make and assess personal/team decisions and align actions with organisation’s vision and mission; demonstrates and models alignment and adherence to organisation’s values, ethical boundaries, and professional work ethics.
● Able to establish and maintain open/trusting relationships with colleagues and stakeholders to nurture collaborative partnerships and work towards a common goal
● Able to contribute and encourage new ideas and approaches to support business growth; demonstrate openness to and enthusiasm for new initiatives and appropriately challenges the status quo; adapt and improvise quickly, appropriately, and decisively to internal/external changes.
● Able to display accountability for team and personal decisions/outcomes and take proactive actions to achieve results with dedication to follow through on commitments; create plans and manage resources to accomplish and deliver self and team’s commitments
● Able to understand and prioritize customers’ needs/expectations and develop customer-centric solutions to improve service delivery. Recognises and develops business/ collaboration opportunities in various external and internal interactions.
● Appreciates the complex interrelationships between external factors and internal business operations and develops strategic plans in response to market shifts and shocks anchored on organisation's vision, purpose, and strategy. Nurtures the culture of learning organisation

This position is responsible for providing administrative and secretarial support to the Head of Department to enable efficient management of the Department and its activities.

Job Responsibilities
● Provides general administrative assistance and secretarial support to the Head of Department, including answering phone calls, coordinating meetings and conference calls, maintaining daily schedules, travelling arrangement, claims submission and others.
● Assist with preparing documents, including formatting legal documents, contracts, and report compilation.
● Organizes departmental meetings, prepares agendas, reserves and prepares meeting rooms, takes minutes, and follows up on action points.
● Maintains department calendars.
● Establishes efficient office systems including filing and e-filing, handling and disposing of confidential information and recycling.
● Handles all department billings and tracks contracts with external vendors
● Records departmental budgets and expenditure.
● Handles mailing correspondence and circulation.
● Facilitates communications between departmental members and internal/external stakeholders.
● Maintains confidentiality, showing discretion and diplomacy in handling department-related information.
● Any other administrative support to ensure effective operations of the Department, as assigned by the Head of Department.
Education & Relevant Experience & Years of Service
● Minimum Secondary School/ SPM /“O” level/ Diploma/ Advanced/ Higher/ Certificate in Administration and Secretarial/ Graduate Diploma Business Studies or equivalent.
● Minimum 5 years of relevant experience.
Competencies
● Proficient in English. Able to communicate clearly, both written and orally, with employees, members of the department, and all relevant stakeholders.
● Good computer and clerical skills. Proficient in Microsoft Office.
● Highly organized, able to prioritize and plan work activities efficiently and have strong interpersonal skills.
● Attentive to details and able to multitask.
● Dependable, able to follow instructions, respond to supervisor’s direction and able to improve performance through feedback.
● Proactive, positive attitude, willingness to learn, good social skills, responsible, committed to work, well-motivated, driven towards end results, able to work under minimal supervision and able to handle stress well.